How to Use DocuSign With Microsoft

Integration advantages: work is easier, faster, error-free

Woman on phone in front of red bus - DocuSign

With their robust functionality, Microsoft programs are among the most commonly used in business today, and a natural fit with contract workflows. Because of this, DocuSign provides a suite of native integrations, adding more and continuing to keep pace with new applications and features as Microsoft rolls them out. DocuSign eSignature solutions for Microsoft run the full course of any agreement cycle – from document creation and collaboration to acting on agreements and storage – so that users never have to leave the Microsoft platform. 

Let’s take a closer look at each stage of the agreement lifecycle to illustrate how this works, whether your device of choice is Mac or PC, on a desktop or in the cloud.

Prepare

While the content in contracts can be quite complex, creating the contracts themselves is quite straightforward. Recent Forrester research revealed that:

  • 50% of respondents use Word to generate contracts
  • 69% of respondents use email to share and collaborate on contracts

DocuSign eSignature is ideally suited for the preparation stage, giving Microsoft users the ability to securely route agreements to the right people in the right order. With DocuSign integrations, Microsoft users have three options for preparing and routing documents:

  1. In Word, users can create a document, collaborate, review and print – without ever having to leave the program. 
  2. In Outlook, email users can pre-populate fields using a template, as well as  pre-populate recipients using contacts from Outlook. Just indicate the fields that need to be signed and hit send.
  3. In Dynamics 365, users can pre-populate and pre-configure fields from Dynamics to automatically customize agreements. The integration is so easy to use and popular with sales teams that 80% of documents sent for DocuSign eSignature through Dynamics are completed via custom workflows – workflows that users created to mesh with their own processes.

In all three applications, there’s no need for cutting and pasting clauses and other information. Because users are operating from their most current database information, errors are systematically minimized. 

Sign

For many companies, the signature stage is where most bottlenecks occur. Recipients forget to execute or forward things to other parties, documents are not routed properly and papers get lost. 

DocuSign eSignature integrates natively with Microsoft Teams, SharePoint and Outlook to avoid these process issues and speed time to signature. Integrating eSignature with these applications saves steps and avoids toggling among or between platforms. For example:

  • Recipients get real-time notifications to sign in the same places they’re already collaborating 
  • Our chatbots automatically send signing reminders, so that users don’t have to

Act

Once agreements are signed, actions need to be fulfilled and terms carried out. DocuSign eSignature integrations with Microsoft’s Power Automate automatically trigger post-signing next steps. Reading an agreement’s metadata sets post-signature workflows in motion, eliminating most or all manual processes. Users can synchronize files, receive notifications, collect data and initiate other processes to save time, avoid errors and meet deadlines. 

Manage

Storing, searching or auditing agreements after the fact requires painstaking effort, often by highly skilled attorneys. Not only costly, the manual process is also prone to error. Where is that document stored? Does it contain X clause? When is that action supposed to be triggered? Compliance is checking for what? 

Connecting eSignature to your storage solution offers Microsoft users these options:

  • When completed agreements are managed in a SharePoint document library, they’re centralized on the cloud and become easy to access and easy to search. 
  • Once a contract in Dynamics 365 is signed, the opportunity is automatically updated with agreement information and the signed contract securely stored. 
  • Users who wish to initiate the sending process through Dynamics 365, and keep SharePoint as their central document repository, can connect their SharePoint site to Dynamics 365 – so no matter where documents originate, they get saved in SharePoint once signing is complete.

Seamlessly integrating a centralized agreement repository facilitates any agreement analysis that enterprises require. Agreements can be readily monitored for changes in pricing, regulations, third-party requirements, benchmarks and other circumstances. 

Leveraging Microsoft programs with DocuSign

As Microsoft continually raises the bar for enterprise collaboration, DocuSign integrations rise to meet user needs. Especially in the agreement lifecycle, where every switch of an application amounts to wasted time, user frustration and lost productivity, and every document downloaded to a local desktop introduces security and compliance concerns. 

Make work easier, faster, and error-free with The DocuSign Agreement Cloud.

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